Office 365 is a complete package of office essentials provided online by Microsoft. They are handy, easy to use, and cross-platform friendly. A lot of important data is created through this suite, which is saved online or offline. Data is the most important thing in this age and time, whether it be in technical usage or corporate usage. Losing data means losing revenue and credibility, which can be fatal to your business.
While Office 365 offers in-built backup features, they can often be very basic and not up to the mark. In this case, you would want a backup software, which can guarantee that all your important mails and files are secure, even in case of data crash. Today, there are various backup/recovery software, which can allow your business to run 24/7 preventing any downtimes, and reliably restoring all data. With such software, you avail unlimited scalability, while having low costs and high productivity.
Causes of Data Loss
Data can be lost due to various means, such as lost partitions, hardware failure, hard disk crash, virus attacks, human error etc. It is important to have backup of your essential data all the time, so that anytime the system crashes, you can get it running back to its full operations within seconds. Several software avails the feature to restore all data within minutes. For this, you must seek a software which has auto-backup and fast restoring features.
Facilities of a Backup Software
With some backup office 365 software with auto-backup facility can allow for you to have periodical backups. You can configure it to your liking to be able to back up on a monthly, weekly or daily basis. The backups can assure that your data is saved and encrypted on an online server or in your local storage, from where it can be easily retrieved. By overcoming compatibility issues altogether, some software allows for the user to migrate their backups and database from a virtual machines or physical machine, so that your new system is set up in a few minutes. This is particularly useful, but often a paid service.
Security & Privacy
It is important to look after whether the backup is secure or not. It is crucial to look after the encryption policy, and how the security is treated. Privacy of data is an important concern whenever taking backups, and to see that there are duplicates of data being leaked to a third-party company. Duplication can be done to backup files, but not in the software’s personal servers. Smart software also allows the user to only recover files, which are missing in the system, and not fully replace the system files. This is efficient, quick and smart to perform.
Various software also offers the ability to preview and review data before getting it restored. This is particularly useful, when you are not sure about the contents of a file, and wish to restore it on the basis of its content. By using this, you can pinpoint the files you wish to restore, without having to restore the full database and burdening your system.