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Technology 1,718 views Jun 16, 2017
How to Scan Large Documents with a Large Format Scanner

The best way to scan large documents is to use a large format scanner. The large format scanner is one of the best solutions if you are planning to generate a digital archive.  Some large format architectural printers have built-in scanning facilities. However, you can invest in a large format scanner to make excellent scans. Whether your documents are torn, have thick foamy boards, or have faded colors, no matter how difficult your project is, scanning with a large format scanner ensures accurate and high quality images.


Scanning a standard document is quite easy; the document feeder or the flatbed handle do not create many problems. However, scanning large documents could create a lot of hassles. Whether you want to print blueprints, long certificates, architectural drawings, or banners, a large format scanner is the one stop solution for all your scanning issues. (Information credit:


If you have never used a large format scanner before, here are some simple steps that will ensure a smooth scanning process.


1. Determine the Layout of Your Documents

Before getting into the details of how to scan large documents, you must find out about the layout of your documents. Talking about scanning, a large document can mean several things: it can mean a document with large volumes of pages or simply an oversized document. Large documents may include architectural designs, exceptionally wide banners, long certificates and images requiring careful handling.  Irrespective of the type of documents, you must be thoroughly informed about their specifications.


2. Prepare the Documents

Before sending your documents over for scanning, you must inspect them.  If there are any torn edges or paper folds, they might create problems while scanning.  Additionally, check if your document is clean or not.  Neat documents are the key to good scanning.


4. Load the Pages into the Feeder

Once you have organized your documents into a neat pile, load them into the feeder. Large format scanners mostly involve feed rolls. This is why you should align the edges of your documents before placing them on the feeder. Once you have finished preparing the feeder, there is really nothing much left for you to do.


4. Calibrate Your Scanner

Cleaning and calibration are important for a scanner’s optimal performance. Calibration will enhance the accuracy of your scanning. Calibrating your scanner to your monitor is very similar to calibrating your monitor to your printer. You can choose a good program, for instance, Adobe Photoshop, to do your calibration. Some people also buy third-party calibration programs that are readily available in the market. Regardless of what you are using, the process involves these following steps:


  • Generate a color reference sheet
  • Scan this color reference sheet
  • Make sure you clean up the scanned copy by removing dust and scratches.
  • Analyze your scan either by making visual adjustments or allowing the profiling software to make adjustments.


5. Press Scan

Once you have completed all the above steps successfully, you are all set for scanning. Check your set up and hit the scan option. Make sure that you don’t forget to save the file in the appropriate format — pdf, jpg or tiff.


If you have a sizeable scanning project to complete, switch to a large format scanner to get excellent scans. For large document scanning in fields such as construction, architecture, engineering and manufacturing, a large format scanner is extremely helpful. Talking about technicality, large format scanners have high cameras that set them apart from other forms of scanners. The excellent technology of large format scanner ensures hundred percent accuracy of the image.